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Virtual Meetings

As Scouting moves to virtual and online platforms, we offer the following reminders to help keep kids safe. Virtual scout meetings provide an opportunity to connect with other scouts and scout leaders during our COVID-19 SIP (shelter in place).  These meetings can provide a sense of normalcy and structure during this challenging times.  MDSC has some suggestions for virtual meetings for Scouting.  The below guidance applies to all online Scouting activities and meetings.

GENERAL INFORMATION

  • Follow BSA Youth Protection guidelines when conducting all meeting and all online communications.
  • Use business-oriented conference platforms instead of platforms with other primary purposes (such as gaming).
  • Examples of business-oriented conference platforms: Zoom, Skype, GoToMeeting.
  • Do not record online activities/meetings.
  • Safeguard personal information.
  • Collecting personal information from youth under 13 is not recommended.

For more details on BSA’s Recommendations for Digital Safety and Online Scouting Activities, click HERE.

For Scouts

  1. Do not misbehave.  What constitutes misbehavior? Cyber bullying, being disruptive, not respecting others including your peers, and chatting inappropriately are all intolerable.
  2. Be mindful and thoughtful. Your online actions are permanent and remember, if you’ve published something in the chat window or online it, it’s traceable. It doesn’t matter whether or not you delete the message or text. It is permanent!”
  3. Please respect your fellow scouts and leaders.
  4. Do not be disruptive. Mute your microphone when you are not speaking.
  5. When connecting using Zoom, please use a plain background
  6. Use your camera so that we can see you.
  7. Do not share links with anyone. Practice Cybersafety.
  8. When emailing scout leaders or other adults, always include a copy to your scout leader or parent.
  9. Renew your Cyber Chip annually, but more importantly, practice what you have learned.
    1. Cyber Chip Requirements

Recharging Your Cyber Chip
All Cyber Chips will expire annually. Each Scout will need to go to Netsmartz  and complete 2 new resources to recommit to net safety and netiquette. Then, with the unit leader, the Scout can add the new date to the Cyber Chip card or certificate.

For details on all the above information for Scouts, click HERE.

For Scout Leaders

A Reminder about Youth Protection
  • The BSA requires that for all meetings/outings we use the Two Deep Leadership method.
  • For meetings including online scout meetings
    • Two (2) BSA registered leaders must be involved
  • For merit badge classes/meetings
    • A parent, guardian or other adult leader must be present when a scout meets with a merit badge counselor.
  • Notify parents of meetings involving youth
  • More info in the BSA Guide to Safe Scouting
When creating/running the meeting
  • Become familiar with the features of your platform of choice
  • Add a strong unique password (be careful with calendars)
  • Enable a waiting room feature (if available)
  • Disable “join before host”
  • Add an alternate host (in case you are unavailable or late)
  • Assign a facilitator for the meeting
  • Assign a co-host
    • Monitors all attendees, chats, etc. and can override any unacceptable behavior
  • Limit/Disable Screen Sharing and Annotation
  • Learn how to remove a participant (if needed)
  • Now is a great time to review BSA Cyber Chip with your unit

Virtual Meeting Platforms

  • BlueJeans
  • FreeConferenceCall
  • Google Meet
  • GoToMeeting
  • Skype
  • Webex
  • Zoom
  • Other platforms

For details on all the Scout Leader information, click HERE.

For a BSA Cyber Safety Moment document to share with your scouts and scouting units, click HERE.

General Information

GGAC Refund Policy

The Golden Gate Area Council has instituted a refund policy to ensure our Scouts receive high quality programs & activities.  A great deal of advanced planning and purchasing takes place for programs and events of the Golden Gate Area Council during the months and weeks prior to an event.

 

The Council will refund up to 100% of the costs for any event it cancels. In order to maintain the most cost effective and positive program impact activity, camping, and event refunds of 100% cannot be given.  Refunds are not given for No-Shows, schedule conflicts, weather conditions, or behavior issues occurring before or during the event. Refunds are considered based upon the following criteria and timeline and are returned to the person or entity and in the manner in which they were received. 

 

Time Until Start of Event

Percentage Refund

Up to 14 days prior

80% refund

Up to 7 days prior

60% refund

7 days or less

No refund*

*Participants who cancel from an event within 7 days will be considered for up to a 60% refund if the refund request is accompanied by a Doctor’s note.  Requests under these circumstances will not be considered if not received at the Council Service Center less than 14 days after the start of the event.

The Golden Gate Area Council believes each Scout should be given every opportunity to attend Camp. At times it can be hard for a family to raise the money, and Camperships can help cover part of the cost of a week of Camp for Golden Gate Area Council members attending one of the Golden Gate Area Council Camps. Campership applications are due by March 27th for continuing Scouts and May 29th for newly bridged Arrow of Light Scouts.

Due to the need for Staff time off, Saturday arrivals are NOT allowed.

ALL of our Camps are CLOSED and the Staff is off duty from 11:00 AM on Saturday to 11:00AM on Sunday each weekend. 

No Troop……..No Problem! You don’t have to miss out on all the fun just because your troop isn’t going to summer camp or because other summer plans mean you won’t be able to go to camp with your Troop. You may even want to do an additional week of camp just because you had such a great time.

 

New Friends…….New Experiences!  Provisional Camping is just like camping with your home troop, except you’ll have the opportunity to camp with new friends as you join Scouts from all over the council and beyond. You’ll meet new people and have the opportunity to develop friendships that can last a lifetime. Provisional Scouts will partner with a selected Golden Gate Area Council Troop with an experienced leader. You’ll have a full time Scoutmaster for the week that, just like your Scoutmaster back home, will make sure you have a safe and fun camp experience. Provisional scouts can participate in all of the camp’s exciting programs including advancement, competitions, and patrol events. It’s a great way to finish additional Merit Badges, or to try a new part of the program that you weren’t able to try before.

NOTE:

  1. First-year summer campers cannot attend as Provisional. Youth must have attended at least one Summer Camp at the camp prior to this year.
  2. We will contact you after receipt of your reservation to coordinate registration into specific camp programs, get health forms, emergency contact info, permission slips, etc…
  3. Adults attending with provisional Scouts must pay a leader fee.

SO, sign up now if you’d like to attend camp as part of the provisional camping program!

Provisional Camping is the creation of a temporary Troop or an opportunity to work with another unit. Provisional camping allows youth to attend camp without their home unit. Provisional camping is not new; it is used during many different Scouting events including National Jamborees and High Adventure trips.

The Scout’s family is responsible for transportation to and from Camp. Please contact the Golden Gate Area Council Camping and Outdoor Programs Department ([email protected]) for questions or more information.

How to verify an out of Council Merit Badge Counselor.

First, try to connect the Scout and counselor in Scoutbook. If that is successful, the counselor is registered and qualified. If unsuccessful, go to the counselor’s home council and search for their Advancement Administrators. Most will have an email address for either the Council Advancement Committee or Professional Advisor. Send an email asking if the counselor has been registered and qualified for the merit badge(s) in question and the status of their Youth Protection Training. Ask California councils if the counselor has completed AB506 training and LiveScan. The unit leader’s “blue card” signature verifies their counselor credentials verification.

Venturing

Sea Scouts

Exploring

International

Highlander

Shooting Sport

STEM

Scouting for Food

Order of the Arrow