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Introduction

Recharter is the annual process where each Unit formally confirms their membership roster, pays dues, and reaffirms their relationship with their Charter Organization.  Since the fall of 2021 this process is almost entirely done electronically over a web portal, including signatures and payments.  Paper checks can still be used but are discouraged. 

Timeline

October 2022

  • National opens recharter tool/portal, scheduled for Sat 10/1
  • Council send out revised 2022 training materials
  • Units begin online recharter process.  Some will complete the process.
  • Districts provide help to Units with recharter process through training at Roundtable, online help sessions, and phone calls.
  • Council process recharter packets and when necessary reports errors to Districts/Units for correction.  Packets without errors sit in an online queue as “PrePosted” until the first week of January.

November 2022

  • Units continue to work on recharter with members & online.  Most will complete the process.
  • Districts continue to provide help to Units with recharter process through training at Roundtable, online help sessions, and phone calls.
  • Council continues to process recharter packets and when necessary reports errors to Districts/Units for correction.  Packets without errors sit in an online queue as “PrePosted” until the first week of January.

December 2022

  • Units all must complete recharter no later than Thursday 12/15.
  • Districts continue to provide help to Units with recharter process through training at Roundtable, online help sessions, and phone calls.
  • Council continues to process recharter packets and when necessary reports errors to Districts/Units for correction.  Packets without errors sit in an online queue as “PrePosted” until the first week of January.

January 2023

  • National accepts all PrePosted recharter packets and they are “Posted” to the national membership roster.  
  • Council notifies Districts & Units when recharters have been posted and that Units should check their rosters for accuracy.
  • Units check rosters for accuracy and feedback on any errors.

Unit Process

  1. Assign a Unit Recharter Manager (URM), preferably NOT the Committee Chair or Unit Leader.  Assign this URM Key3 Delegate status in my.scouting.org/Roster/Postition Manager/Functional Roles
  2. Confirm what your annual Unit fees will be (if any)
  3. Communicate annual fees to members (National + GGAC + Unit)
  4. Check YPT & AB506 status for all Adult Leaders and inform all of their status as well as set a deadline for completing any missing training or scanning.
    For current AB506 status reports, click this link: DropboxFolder 
  5. Review training materials:
    * User guide – Posted in the side bar  or Download
    * Training video – posted in the side bar
    * Test site for training: Demonstration site
    * List of User names – password: Recharter2023!
  6. After October 1, login to: Recharter tool
  7. Review online roster
  8. Remove members who are not renewing.
  9. Add new members.
    1. If possible, have them apply and pay online
      1. Accept their membership in my.scouting
      2. Refresh the roster in the Recharter system after you have accepted their applications.
        1. New Youth – all necessary paperwork will have been completed online.
        2. New Adults – yyou need to collect an AB506  Training Certificate and receipt from a lIveScan fingerpront vendor. Upload these two documents into the Recharter tool.
    2. Otherwise, collect all necessary paperwork.
      1. Youth
        1. Application filled out completely. Must have a parent or guardian signature.
        2. Upload application to the Recharter tool.
      2. Adults
        1. Application filled out completely. Must have applicant and CoR signatures.
        2. Signed Criminal Background Check form
        3. YPT Certificate with expiration date of 1/1/2024 or later.
        4. AB506 Training Certificate that has also been submitted to the portal
        5. Receipt for LiveScan fingerprint processing
        6. Combine all documents into a zip file and upload to the Recharter tool.
  10. Get someone to check ALL your work BEFORE you submit your recharter.  Once submitted, no changes can be made by the Unit.  Suggest you contact another member of your Unit & your Unit Commissioner.  If this is not possible, contact your District Recharter Manager or the Council Recharter Manager.
  11. Submit and pay online

Issues with YPT & AB506 reports? YPT/AB506 FAQs

User Guide & Video

Internet Recharter User Guide showing logos of all the programs. Cubs Scouts BSA Venturing Sea Scouts and Exploring
View the PDF

Common Issues

  1. Relying on the recharter tool to check for valid YPT status instead of the stricter GGAC rule of “no expirations in 2023”
  2. Adding new Adults with incomplete paperwork:  
    1. Missing COR signature on application
    2. Missing signed CBC
    3. Missing YPT certificate
    4. Missing AB506 training certificate
    5. Missing receipt for AB506 fingerprint scan
  3. Not having someone else check the work before it is submitted
  4. Starting late & finishing late

District Recharter Managers

Alameda Scout Shop

1714 Everett Street
Alameda, CA 94501
(925) 674-6130
M-F: 9:00am-5:00pm 

Fairfield Scout Shop

1955 West Texas St. Suite 1
Fairfield, CA 94533
(925) 674-6166
T & Th 1:00pm – 5:00pm

Pleasant Hill Scout Shop

500 Contra Costa Blvd, Suite K2
Pleasant Hill, CA 94523
(925) 674-8500
M-F: 10:00-1:30 & 2:30–5:00 | Sa: 10:30-3:00

Pleasanton Scout Shop

6601 Owens Drive, Suite 100
Pleasanton, CA 94588
(925) 674-6100
M-F: 9:00am – 5:00pm 

GGAC Service Center

6601 Owens Drive, Suite 100
Pleasanton, CA 94588
(925) 674-6100
M-F: 9:00am – 5:00pm 

Outdoor Program Office

1714 Everett Street
Alameda, CA 94501
(925) 674-6130
M-F: 9:00am-5:00pm

© 2023 All rights reserved, Golden Gate Area Council, BSA

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How to verify an out of Council Merit Badge Counselor.

First, try to connect the Scout and counselor in Scoutbook. If that is successful, the counselor is registered and qualified. If unsuccessful, go to the counselor’s home council and search for their Advancement Administrators. Most will have an email address for either the Council Advancement Committee or Professional Advisor. Send an email asking if the counselor has been registered and qualified for the merit badge(s) in question and the status of their Youth Protection Training. Ask California councils if the counselor has completed AB506 training and LiveScan. The unit leader’s “blue card” signature verifies their counselor credentials verification.

Camping Champion

Training Campion

Events Champion

Resources Champion

Calendar Champion

Cub Scouts

Scouts BSA

Venturing

Sea Scouts

Exploring

International

Highlander

Shooting Sport

STEM

Scouting for Food

Order of the Arrow

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